<div class="container_title"><h1>Privacy & Security</h1></div><div class="container_content"> </div><pd4ml-page-break><div class="container_title"><h1>Privacy and Security Statement</h1></div><div class="container_content"><p><span style="font-size: 14.0px;"><span style="font-family: Arial , Helvetica , sans-serif;"><span style="line-height: 107.0%;">This Privacy and Security Statement (“Statement”) explains how we handle information we learn about any entity or individual (the “User” or “You”) who accesses or uses the Washington Traffic Safety Commission (WTSC) Enterprise Management System (WEMS).</span><br /> <br /> <span style="line-height: 107.0%;">Your privacy is important to us. WTSC is required to protect your privacy under <a href="http://www.governor.wa.gov/sites/default/files/exe_order/eo_00-03.pdf" style="color: rgb(5,99,193);text-decoration: underline;">Executive Order 00-03</a> concerning public records privacy protections and through state law and federal law.</span><br /> <br /> <span style="line-height: 107.0%;"><span style="background: white;"><span style="color: rgb(34,34,34);">Personal information includes such things as your name, address and phone number. A domain name or internet protocol (IP) address is not considered personal information.</span></span></span><br /> <br /> <span style="background: white;"><span style="line-height: normal;"><span style="color: rgb(34,40,44);">This policy describes the following:</span></span></span></span></span></p> <ul> <li style="margin-bottom: 11.0px;"> <p><span style="font-size: 14.0px;"><span style="font-family: Arial , Helvetica , sans-serif;"><span style="background: white;"><span style="color: rgb(34,40,44);"><span style="line-height: normal;">The types of information we may collect from you;</span></span></span></span></span></p> </li> <li style="margin-bottom: 11.0px;"> <p><span style="font-size: 14.0px;"><span style="font-family: Arial , Helvetica , sans-serif;"><span style="background: white;"><span style="color: rgb(34,40,44);"><span style="line-height: normal;">Our practices for collecting, processing, securing, and disclosing your information;</span></span></span></span></span></p> </li> <li style="margin-bottom: 11.0px;"> <p><span style="font-size: 14.0px;"><span style="font-family: Arial , Helvetica , sans-serif;"><span style="background: white;"><span style="color: rgb(34,40,44);"><span style="line-height: normal;">Your options on how to manage, delete, rectify, and access your personal data;</span></span></span></span></span></p> </li> <li style="margin-bottom: 11.0px;"> <p><span style="font-size: 14.0px;"><span style="font-family: Arial , Helvetica , sans-serif;"><span style="background: white;"><span style="color: rgb(34,40,44);"><span style="line-height: normal;">What your rights are under privacy law, and how to execute them;</span></span></span></span></span></p> </li> </ul> <p><span style="font-size: 14.0px;"><span style="font-family: Arial , Helvetica , sans-serif;"><span style="background: white;"><span style="line-height: normal;"><span style="color: rgb(34,40,44);">If you do not agree with our policies and practices, you should not use WEMS. By accessing or using WEMS, you agree to this policy.</span></span></span><br /> <br /> <span style="color: black;">Information collected if you only browse this site. During your use of WEMS, if you only browse, read pages, or download information, the system automatically gathers and stores the Internet protocol address (unique numerical identifier assigned either to your Internet service provider or to your computer) and domain name (e.g., xcompany.com, yourschool.edu) that you used. This information does not identify you personally.</span><br /> <br /> <span style="color: black;">We use the Internet protocol address to send WEMS content to you. This address can be translated to determine:</span></span></span></p> <ul> <li style="margin-bottom: 11.0px;"> <p><span style="font-size: 14.0px;"><span style="font-family: Arial , Helvetica , sans-serif;"><span style="background: white;"><span style="color: rgb(34,40,44);"><span style="line-height: normal;">Domain name of your service provider.</span></span></span></span></span></p> </li> <li style="margin-bottom: 11.0px;"> <p><span style="font-size: 14.0px;"><span style="font-family: Arial , Helvetica , sans-serif;"><span style="background: white;"><span style="color: rgb(34,40,44);"><span style="line-height: normal;">Type of browser and operating system you used.</span></span></span></span></span></p> </li> <li style="margin-bottom: 11.0px;"> <p><span style="font-size: 14.0px;"><span style="font-family: Arial , Helvetica , sans-serif;"><span style="background: white;"><span style="color: rgb(34,40,44);"><span style="line-height: normal;">Date and time you visited this site.</span></span></span></span></span></p> </li> <li style="margin-bottom: 11.0px;"> <p><span style="font-size: 14.0px;"><span style="font-family: Arial , Helvetica , sans-serif;"><span style="background: white;"><span style="color: rgb(34,40,44);"><span style="line-height: normal;">Web pages or services you accessed at this site.</span></span></span></span></span></p> </li> <li style="margin-bottom: 11.0px;"> <p><span style="font-size: 14.0px;"><span style="font-family: Arial , Helvetica , sans-serif;"><span style="background: white;"><span style="color: rgb(34,40,44);"><span style="line-height: normal;">Last web site you visited prior to coming to this site.</span></span></span></span></span></p> </li> </ul> <p><span style="font-size: 14.0px;"><span style="font-family: Arial , Helvetica , sans-serif;"><span style="color: black;">WTSC only uses the information that is automatically collected or stored to learn how WEMS is being used, so that we may continually improve the system's usefulness to users. </span><br /> <br /> <span style="color: black;">We collect no personal information about you unless you voluntarily provide it to us by sending us email, participating in a survey, or completing an on-line form.</span><br /> <br /> <b><span style="color: black;">What we collect if you volunteer information</span></b><br /> <br /> <span style="color: black;">If during your visit to WEMS you take part in a survey, send an email, or perform some other transaction on-line, the following additional information will be collected:</span></span></span></p> <ul> <li style="margin-bottom: 11.0px;"> <p><span style="font-size: 14.0px;"><span style="font-family: Arial , Helvetica , sans-serif;"><span style="background: white;"><span style="color: rgb(34,40,44);"><span style="line-height: normal;">· Email address, and contents of email, for those who communicate with us via email.</span></span></span></span></span></p> </li> <li style="margin-bottom: 11.0px;"> <p><span style="font-size: 14.0px;"><span style="font-family: Arial , Helvetica , sans-serif;"><span style="background: white;"><span style="color: rgb(34,40,44);"><span style="line-height: normal;">· Information volunteered in response to a survey.</span></span></span></span></span></p> </li> <li style="margin-bottom: 11.0px;"> <p><span style="font-size: 14.0px;"><span style="font-family: Arial , Helvetica , sans-serif;"><span style="background: white;"><span style="color: rgb(34,40,44);"><span style="line-height: normal;">· Information volunteered through an on-line form for any other purpose.</span></span></span></span></span></p> </li> <li style="margin-bottom: 11.0px;"> <p><span style="font-size: 14.0px;"><span style="font-family: Arial , Helvetica , sans-serif;"><span style="background: white;"><span style="color: rgb(34,40,44);"><span style="line-height: normal;">· Any text, audio, video, and graphic information formats you send us.</span></span></span></span></span></p> </li> </ul> <p><span style="font-size: 14.0px;"><span style="font-family: Arial , Helvetica , sans-serif;"><span style="color: black;">WTSC may respond to you directly, address issues you identify, further improve WEMS, or forward the email to another agency for action. The agency will use survey information to improve services or to better understand the issues and concerns of the public. Information from other on-line forms is used for agency business purposes only.</span><br /> <br /> <b><span style="color: black;">Personal Information and Choice</span></b><br /> <br /> <span style="color: black;">You may choose whether to provide personal information on-line. “Personal information” is information about a natural person that is readily identifiable to that specific individual. It includes such things as your name, address, and phone number. A domain name or Internet protocol address is not considered personal information.</span><br /> <br /> <span style="color: black;">If personal information is requested on the web site or volunteered by the user, state law and the federal Privacy Act of 1974 may protect it. However, this information is a public record once you provide it and may be subject to public inspection and copying if not protected by federal or state law.</span><br /> <br /> <span style="color: black;">If you believe that your personal information is being used for a purpose other than what was intended when submitted, you may contact WTSC’s Public Records Officer as shown in the Contact Information section.</span><br /> <br /> <b><span style="color: black;">Public Access to Information</span></b><br /> <br /> <span style="color: black;">In the State of Washington, laws ensure that government is open, and that the public has a right to access appropriate records and information possessed by state government. At the same time, exceptions to the public's right to access public records serve various needs, including the privacy of individuals. Exceptions are provided by both state and federal laws.</span><br /> <br /> <span style="color: black;">All of the information collected in WEMS is considered public information and may be subject to inspection and copying by members of the public. RCW 42.56.070(1) states that:</span><br /> <br /> <span style="color: black;">Each agency, in accordance with published rules, shall make available for public inspection and copying all public records, unless the record falls within the specific exemptions of subsection (6) of this section [RCW 42.56.070(6)], Chapter 42.56 RCW, or other statute which exempts or prohibits disclosure of specific information or records. To the extent required to prevent an unreasonable invasion of personal privacy interests protected by Chapter 42.56 RCW, an agency shall delete identifying details in a manner consistent with Chapter 42.56 RCW when it makes available or publishes any public record; however, in each case, the justification for the deletion shall be explained fully in writing.</span><br /> <br /> <span style="color: black;">If there is a conflict between this Privacy Notice and the Public Records Act or other law governing the agency's disclosure of records, the Public Records Act or other applicable law will control.</span><br /> <br /> <b><span style="color: black;">Non-disclosure of Certain Personal Information</span></b><br /> <br /> <span style="color: black;">WTSC may ask you to supply certain personal information so that we can respond to your request or supply a service. You may choose not to provide this information. If you choose not to provide it, we will be unable to fulfill your request or provide you with the desired service over the web. In that case, you have the choice of conducting your business either in person or by mail.</span><br /> <br /> <span style="color: black;">If personal information is requested in WEMS or volunteered by the user, state law and the federal Privacy Act of 1974 may protect it. However, this information is a public record once you provide it and may be subject to public inspection and copying if not protected by federal or state law.</span><br /> <br /> <b><span style="color: black;">Your Right to Review and Correct Personally Identifiable Information</span></b><br /> <br /> <span style="color: black;">You can review any personally identifiable information we collect about you by using the Contact Information section at the end of this Notice. You may recommend changes to your personally identifiable information you believe to be inaccurate by submitting a written request that credibly shows the inaccuracy. We will take reasonable steps to verify your identity before granting access or making corrections (RCW 43.105.310).</span><br /> <br /> <b><span style="color: black;">Cookies</span></b></span></span></p> <p><span style="font-size: 14.0px;"><span style="font-family: Arial , Helvetica , sans-serif;">Presently, WEMS uses "cookies" to help provide a customized browsing experience. <span style="color: black;">Cookies are small chunks of text temporarily stored on your computer, generally containing a session identification number and information that the web application can use to complete its task.</span><br /> <br /> The cookie policy can be found at <a href="https://wtsc.smartsimple.com/s_viewpolicies.jsp?isexternal=1&iscookie=1&policylang=1">https://wtsc.smartsimple.com/s_viewpolicies.jsp?isexternal=1&iscookie=1&policylang=1</a></span></span><br /> <br /> <span style="font-size: 14.0px;"><span style="font-family: Arial , Helvetica , sans-serif;"><span style="line-height: 107.0%;"><b>WTSC Applications Requiring a Sign In ID and Password To Access</b></span><br /> <br /> <span style="line-height: 107.0%;">You may access WEMS to engage in electronic commerce with WTSC over the internet. These services typically require a login process that includes use of a username, password, pin number, and/or other methods of authentication to access the system, such as a digital certificate. Protections are built into these systems to ensure security for the User and to safeguard data, as well as to provide reasonable protection of private information in our possession. Sign In information, such as a username and password, is secure and will not be disclosed to the public. Information provided to WTSC via WEMS is disclosable only to the extent allowed by law.</span><br /> <br /> <b><span style="color: black;">Security</span></b><br /> <br /> <span style="color: black;">WTSC has taken several steps to safeguard the integrity of its data and prevent unauthorized access to information maintained by us. These measures are designed and intended to prevent corruption of data, block unknown or unauthorized access to WEMS, and provide reasonable protection of private information in the agency’s possession.</span><br /> <br /> <b><span style="color: black;">Disclaimer</span></b><br /> <br /> <span style="color: black;">Neither the State of Washington, nor any agency, officer, or employee of the State of Washington warrants the accuracy, reliability, or timeliness of any information published by this system, nor endorses any content, viewpoints, products, or services linked from this system, and shall not be held liable for any losses caused by reliance on the accuracy, reliability, or timeliness of such information. Portions of such information may be incorrect or not current. Any person or entity that relies on any information obtained from this system does so at their own risk.</span><br /> <br /> <span style="line-height: 107.0%;">Reference in WEMS to any specific commercial products, processes, or services, or the use of any trade, firm, or corporation name is for the information and convenience of visitors to WEMS, and does not constitute endorsement, recommendation, or favoring by WTSC, its officers, employees, or agents.</span><br /> <br /> <span style="line-height: 107.0%;">WTSC reserves the right to revise and update this Statement at any time by posting the revised Statement at the WEMS home page.</span><br /> <br /> <b><span style="color: black;">Contact Information</span></b><br /> <br /> <span style="color: black;">To review or request correction of your personal information:</span><br /> <br /> <span style="background: white;"><span style="color: rgb(85,85,85);">Public Records Officer</span></span><br /> <span style="color: rgb(85,85,85);"><span style="background: white;">Washington Traffic Safety Commission</span><br /> <span style="background: white;">621 8th Avenue SE, Suite 409</span><br /> <span style="background: white;">P.O. Box 40944</span><br /> <span style="background: white;">Olympia, WA 98504-0944</span><br /> <span style="background: white;">E-mail: </span></span><a href="mailto:PublicDisclosure@wtsc.wa.gov" style="color: rgb(5,99,193);text-decoration: underline;"><strong><span style="border: 1.0pt none windowtext;padding: 0.0in;"><span style="background: white;"><span style="color: rgb(85,85,85);"><span style="text-decoration: none;">PublicDisclosure@wtsc.wa.gov</span></span></span></span></strong></a><br /> <span style="color: rgb(85,85,85);"><span style="background: white;">Phone: 360-725-9898</span></span><br /> <br /> <span style="line-height: 107.0%;"><span style="background: white;"><span style="color: rgb(85,85,85);">If you have any questions concerning this privacy and security statement, please contact us at 360-725-9860 or sysop@wtsc.wa.gov.</span></span></span><br /> <br /> <span style="line-height: 107.0%;">This Privacy and Security Statement last updated August 2023.</span></span></span></p> </div>
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